(If you use it, please tell us why!) 2. Start by simply typing the text for your table of contents. Position the cursor where you want to insert the table of contents. Table of Contents: You can insert the Table of Contents – before you have content, which also makes it easier to structure content as you go along. Click on the LinksIcon, then on “Link” from the icons that drop down. For Word 2003 and earlier, select Insert > Reference > Tables and Indexes, then select the Table of Contents option. Go to the place you would like your table to be, then click on the references tab at the top of the page. Note: Instead of using the Styles gallery to mark up your Word document, you can also use the Add Text … Pro Tip: The custom table of contents … If you want to switch to a different Style set, go to the Document Formatting group under the Design tab. You can find these in the Styles groups under the Home tab on the Ribbon. Go to Outline view, select only headings and hide body text. Note, there is an option for a ‘Manual Table‘, however, y… (The figure's too small to actually read the text, but the text isn't important to the technique. How to add Captions in Microsoft Word. Open the references tab again and select the "add text option". In Word 2003, choose References from the Insert menu, choose Index and Tables, and then click the Table of Contents tab. Below is a contrived example document that I created using =Rand() and adding heading text. Position the cursor where you want to insert the table of contents. If you add new sections or items move to new pages, you’ll need to update your table of contents and any page references. Now you can create tables of contents and page references with just a few clicks. Select the existing table of contents. How to Insert Table of Contents in Word? Here’s how to add Table of Contents to Word 2007, 2010, 2013, 2016, 2019, Word for Web, and Office 365 in Windows. © 2021 OXEN Technology. Double-click in Footer area (the place w here you want to display page numbers). To generate a list of tables and figures or any other objects; Place the cursor where you want to add the list. Go to References > Table of Contents. Instead, choose Remove Table of Contents from the Table of Contents option. Click the specific page where you want to divide or insert section. Click where you want your Table of Contents to appear. By selecting this, you are given a few optons which are built-in to Word. The TOC is inserted at that point. You just need a few paragraphs of text and headings.) 3 Click the option on the far left of the page which says "table of contents" and select the design you want. To insert a second table of contents, choose Insert Table of Contents from the list below the gallery options. To change which Styles are included in your table of contents, click the, When you are done making adjustments, click. I have just selected the very top of the document. Susan Sales Harkins is an IT consultant, specializing in desktop solutions. You can now choose if the section will be a main, sub, or sub sub heading; this is done by selecting level 1, 2 or 3 in the drop down menu. OXEN Technology is a full-service IT and managed services provider helping local organizations thrive through a simplified technology experience. As long as you use the built-in heading styles, Word can slap down a custom TOC in your document: 1 Create a separate page for the TOC by pressing Ctrl +Enter to insert a page break. 3. There are two steps. To insert a custom Table of Contents, select the option from the menu. But finding a single message in a deluge of chat messages can be almost impossible! After you add few captions to tables or figures in your document, you generate a list of those objects. In the Table of Contents group, click the Table of Contents button. It’s also one of the only things I know how to do in Word. So bring your insertion point at the beginning of the document and then click the References tab followed by the Table of C… Select Table of Contents and choose one of the automatic styles. 5 ways tech is helping get the COVID-19 vaccine from the manufacturer to the doctor's office, PS5: Why it's the must-have gaming console of the year, Chef cofounder on CentOS: It's time to open source everything, Lunchboxes, pencil cases and ski boots: The unlikely inspiration behind Raspberry Pi's case designs. Select a built-in table from the menu that appears, and the table of contents will appear in your document. table – a grid of boxes or cells placed in a Word document from Insert | Table. Next, go to the ‘References‘ tab and then find the ‘Table of Contents‘ button on the very left. Once you've applied heading styles, you can insert your table of contents in just a few clicks. © 2021 ZDNET, A RED VENTURES COMPANY. This type of table will update the headings and the page numbers automatically. Click the References tab. This option will insert a table of contents outline and you'll have to type in the actual text - I don't even know why Word offers this option. Privacy Policy | Terms of Use. You can let Word 2010 create a table of contents (TOC) for your document. In Microsoft Word 2002 and 2003, choose Insert > Reference > Index and Tables. (Click and drag overit.) Click the References tab, then select Table of Contents. You can still use the Heading 4 through Heading 9 styles in a Table of Contents, but you’ll have to do so with a Custom Table of Contents, as discussed below. It lists each section in the document and the page number where that section begins. To update the table of contents, click inside the control and press [F9]. The table of contents lists the headings that you included in your Microsoft Word document. To insert your table of contents: 1. The table of contents lists the headings that you included in your Microsoft Word document. To do this, place your cursor at the beginning of your text and select Ctrl + Enter. Step 7: Click OK.; In Word 2007 and Word 2010: References > Table of Contents > choose an option from the menu. In addition, Word inserted the table of contents into a content control and added a heading (Contents). 2. Instead of adding aurl from a website, choose “Place in This Document” When you are happy with the layout, click “OK” to build your Table of tables. I'll also share a few important details about the resulting table. A really basic table of contents might look like this: In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of … Click anywhere inside the table of contents (inside the content control). The TOC field is inserted at that point. In Word 2003 and before: Insert > Reference > Tables and Indexes.Click on the Table of Contents Tab. You should … This process is relatively straightforward. Inserting a table of contents, for a bookmarked area of a document is best done via the Fields dialog. If you don't want to include a heading in the table of contents, don't use one of the built-in heading styles to format it. By default, Word generates a table of contents using the first three built-in heading styles (Heading 1, Heading 2, and Heading 3). Make … Click the Table of Contents button. The customization window for the table of contents will open. If you’re using Styles in your Microsoft Word document, you can insert an automatic Table of Contents with just a few clicks. Apply the built-in Heading styles to the headings in your text. Insert your cursor where you want the Table of Contents to go. The first step before you can insert Tables of Contents or page references is to use Styles. 3. To insert the table of content in your Word document, do the following steps given below: Click the References tab in the ribbon. A table of contents is automatically generated from the Styles you’ve applied, such as Heading 1, Heading 2, Heading 3, and so on. Word will … Recently OXEN has launched our new offering, Enhanced Security, which includes exciting new security features! Oftentimes, your user settings will be specified to automatically convert a typed URL into a hyperlink. If you use Microsoft Teams to communicate regularly with your team members, you may frequently want to refer back to certain messages. How to Create a Custom Table of Contents. Removing a table of contents is difficult at best if you try to do it yourself using the mouse. Let’s get started! Perhaps your document contains a URL. 3. In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of … Under the Table of Contents group on the left, click the Table of Contents button. The Table of Contents window will appear. We’re ready to handle any technical challenge you throw our way. It can be done, but it's tedious and aggravating. To do that: 1. 3 Click the References tab and, in the Table of Contents group, click the Table of Contents button. and choose an automatic style. By default the table of contents will show you headings up to level 3. Here we want to talk about what these tools are and how they can benefit your business. Format your document using heading styles found on the Home tab, e.g., Heading 1, Heading 2, and so on. Click the mouse to place the insertion pointer on the blank page. Click Table of Contents in the Table of Contents group and choose an option from the gallery. It’s like a table of contents, but it’s a table of anything to which you can add a caption. It won’t change anything else about the text. If you don’t see the shading in your document, do the following: The table of contents won't update automatically if you add, delete, or change a heading. Give a name that resembles the section’s title, making sure it won’t contain spaces. The last paragraph heading style is Heading 3. You can create an example document of your own. In Word 2003, choose Options from the Tools menu, and then click the View tab. When you’re ready to insert a table of contents, go to the Reference tab on the ribbon and click ‘Table of Contents’. Insert your cursor where you want the page reference to go. To design a custom Table of tables layout, select “From template” and click the “Modify” button to create your own style. Have a problem? In the Show Document Content section, change Set Field Shading to Always or When Selected. Step 02: Insert list of tables and figures. 1. Select all headings that belong to your first section for which you’d like a partial ToC, and Insert a bookmark (you can find the Insert bookmark command easily with Command Search, as you know). On the Ribbon, go to the References 3. In the Table of Contents section, click the Table of Contents option. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents. We know that the businesses and organizations we serve need increasingly advanced tools to combat sophisticated cyber threats. Right click your page number reference (you may need to click on it until it is highlighted in gray first) and choose Update Field. In the dialog box or pop-down window, select one of the available table of contents layouts to insert it to the current page of the document. 2. After applying the appropriate heading styles to each heading, you're ready to generate the table of contents, as follows: 1. I used the first choice in the gallery, which increases the indent for each heading layer. After making changes, click OK three times. Create the table of contents Put your cursor where you want to add the table of contents. 6 Signs It’s Time to Update Your IT Infrastructure, 2019 State of the IT Industry Landscape Report, New Security Features with OXEN’s Enhanced Security Package. My Word skills suck, but I’m getting better at it. Once you have clicked the Field Codes button an Options button appears next to it – click on this to open the Field Options dialog. You're not stuck with the results, not exactly. Insert your cursor where you want the Table of Contents to go. Normally the two are separate and it’s clear from the context which one we’re talking about. In Word 2003, choose References from the Insert menu, choose Index and Tables, and then click the Table of Contents tab. You might think that including a table of contents is difficult, but the feature is easy to implement. If you make changes to your document that affect the table of contents, update the table of contents by right-clicking the table of contents and choosing Update Field. A table of contents is automatically generated from the Styles you’ve applied, such as Heading 1, Heading 2, Heading 3, and so on.Once you’ve used Styles, you can insert a Table of Contents. Click the References tab. Susan Harkins shows you how easy it is to insert a table of contents into a Word document using the built-in default styles. Second, you generate the table of contents. In Word 2003, you'll find the Field Shading option in the Show section. Display the Table of Contents dialog. If you choose the second gallery option, Automatic Table 2, Word will add "Table of Contents" as the heading. Click the File tab and choose Options under Help. Table of Contents, Table of Figures etc. In Word 2003, choose References from the Insert menu and then select Table of Contents. You have a document open in Word. Let’s take a look. Use the resulting dialog to alter the number of levels - the above example has three. For example, let’s say you want to refer to the page number of a certain section with a heading, like “For instructions, see Inserting a Table of Contents on page X”. If you’re not happy with the types … Then click Advanced in the left pane. Under the Table of Contents group on the left, click the Table of Contents button. You can also use VBA code to return to the Table of Contents in Word document. I don't recommend choosing Manual Table unless you have a very specific reason for doing so. In Word 2000, choose Insert > Index and Tables. Headings formatted with the H1 style become main topics, while headings formatted with H2 become subtopics. Previously, she was editor in chief for The Cobb Group, the world's largest publisher of technical journals. Under the Table of Contents group on the left, click the Table of Contents button. To insert the table of content in your Word document, do the following steps given below: Click the References tab in the ribbon. Understanding Bash: A guide for Linux administrators, Checklist: Managing and troubleshooting iOS devices, Comment and share: How to insert a table of contents into a Word document. Table of Contents: You can insert the Table of Contents – before you have content, which also makes it easier to structure content as you go along. Follow these steps to insert a table of contents: Click in your document where you want to create the table of contents. ALL RIGHTS RESERVED. If you type a hyperlink, e.g., http://www.google.com/, and it does not automatically link, you can turn on this setting by going to FILE → Options, so this window opens: From here, click on Proofin… Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. Click the Table of Contents button. Navigate to the References tab on the Ribbon, then click the Table of Contents command. 4. Place your cursor where you want to insert the table of contents. Then, I used the Heading 1, Heading 2, and Heading 3 styles to format the headings. TechRepublic Premium: The best IT policies, templates, and tools, for today and tomorrow. Word doesn't use the heading styles (whether built-in or custom) applied to the document's headings to format a table of contents. Remember, it's a content control (field). In addition to making the document more reader-friendly, a table of contents also makes it easier for the author to go back and add or remove content if necessary. Table – a list of captions etc within a document e.g. Long documents often include a table of contents near the beginning to direct readers to specific information. 1. First, you should create a bookmark for this TOC section, please select the whole Table of Contents in your document, click Insert > Bookmark.. 2. You can list and organize the figures, pictures, or tables in your Word document by creating a table of figures, much like a table of contents. Like the table of contents, you can also generate the list of tables and figures or any other objects in Microsoft Word. And that’s it! All you have to do is select your document’s headings, and apply Styles like Heading 1, Heading 2, Heading 3, etc. Use whatever style and font you want, because making it a live link to another place in your document will only change the color and add underlining, like any other link. Word uses these built-in styles to generate a table of contents. Place your cursor where you want to add the table of contents. Select the text forthe first link. First add captions to your figures, and then use the Insert Table of Figures command on the References tab. The first thing you need to do is to click on the document where you would like the table of contents to be inserted. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents. Click on the References tab in the ribbon. I applied Heading 1 to the first paragraph on both pages, Heading 2 to the second and third paragraphs on the first page and paragraph 2 on the second. How to create a Table of Contents. Step 5: Notice that a table of contents has been inserted at the head of your document. To insert a custom Table of Contents, select the option from the menu. Click Page Layout > Breaks > Next Page. Click the References tab. Updating references is easy! Select File > Word Options.. On the Display tab, clear the Show all formatting marks check box, and then select OK.. 2. Or, click the control's Update Table option. Return to the TOC in Word with VBA code. From the Table of Contents dropdown, choose Insert Table of Contents. Word’s generated table of contents will retain edits through numbering updates, but edits will need to be redone if the table is rebuilt. You can choose to insert a default option, or click on Custom Table of Contents… at the bottom of the menu. (Level one being main and 3 being sub sub) If you don't like the built-in styles, modify them appropriately for just the current document (not the underlying template). After applying the appropriate heading styles to each heading, you're ready to generate the table of contents, as follows: The longer the document, the longer Word will take to generate the table of contents - but it shouldn't take very long. 3. Step 1− Consider a document having different levels of headings. Note that the method above assumes a single tab in the ToC lines; if ToC lines have >1 tab within them you may need to use a more specific F&R … How to Insert Table of Contents in Word? Now open the Fields dialog – the button for this is on the Ribbon’s INSERT tab, in the Text group in the Quick Partsmenu. You can choose to insert a default option, or click on. Make your changes via this dialog. Click on the InsertTab. Place your cursor in the desired location for your new TOC. Word will search for the captions, sort them by number, and display the Table of tables in the document. Select the References tab on the ribbon. You may be working with a document that's already written and needs a table of contents added, but you want to preserve the font and formatting of the document. In Office 2007, click the Office tab, and then click Word options. Go to the References tab. Click on the Table of Contents tab. Click OK. Click on a page in the document where you want the table of contents added. And if you’ve ever wondered how to insert updatable references like “see page 9 for more”, you’ll learn how to do that as well in this tip. Step 6: If you would like the table of contents to appear on a separate page, place your cursor before the first heading and click Page Break within the Insert tab, shown below. 1. For this guide, I will select the ‘Automatic Table 2‘. The following will help you to create Table of Contents in your Microsoft Word using various levels of headings. It is to the left of the table of contents option. Regardless of the size of your document, using a table of contents can direct the reader to exactly where they need to be. That shading won't print, it's just a visual reminder that the content is actually in a control and not ordinary content. Once you’ve used Styles, you can insert a Table of Contents. When you move the mouse over the control, Word will display a shaded background. If you receive the following message, select Update entire table, and then select OK.. Word is updating the table of contents. To apply heading styles, select the particular style from the “Home” tab. Steps to insert list of tables and figures in Word Step 01: Add captions to tables and figures. Word’s custom tables of contents provide formatting options and allow you to include or exclude specific heading levels. TechRepublic's Microsoft Office Suite newsletter, delivered every Wednesday. You can choose to insert a default option, or click on Custom Table of Contents… at the bottom of the menu. Yup – I’m honest. (you may click mouse cursor below the ‘Table of Content’) 2. A blank table should now have been inserted into the blank space in your document, this is your table of contents. Select the heading you want to refer to in the list below, then click, Right click on your table of contents and choose. A table of contents is just like the list of chapters at the beginning of a book. 70+ … You should have the following new page to place your Table of Contents. Note that the method above assumes a single tab in the ToC lines; if ToC lines have >1 tab within them you may need to use a more specific F&R expression (with wildcards for … In the Table of Contents group, click the Table of Contents button: The first two Automatic Table options will use your headings to create the table of contents. First, you identify the headings you want to include in the table of contents by applying built-in heading styles. Insert a Table of Figures Adding a table of figures is a useful tool for allowing the reader to quickly navigate to specific parts of the document (or as a personal quick reference guide). A table of contents in Microsoft Word is based on the headings in the document. With your Heading styles applied, you can also now insert page references in your document. Scroll down the menu that opens and select ‘Custom Table of Contents’. Press F9 to update the table of contents. I'll show you how to set it up using styles and then how generate the table. To change the font, font size, font color, and so on, click Modify twice to display the Modify Style dialog. 3. 1. Click on the Table of Contents icon and select Automatic Table 1. 2 Click the mouse to place the insertion pointer on the new, blank page. To apply a style, choose a Style from the Styles gallery, located in the Styles group on the Home tab. For previous posts in my #Microsoft365Challenge go to the index. 2. You don’t need to manually type a TOC. Step 2 − You can insert a table of content anywhere in the document, but the best place is always at the beginning of the document. TechRepublic's Microsoft Office Suite newsletter, delivered every Wednesday, is designed to help your users get the most from Word, Excel, and Access. Select TOC in the Field names list and then click the Field Codesbutton. In Word 2003, choose a style from the Style dropdown on the Formatting toolbar. You can change the font size and other attributes as follows: I mentioned earlier that Word inserts the table of contents via a content control. Fortunately, Word allows you to insert a table of contents, making it easy to organize and navigate your document. The Table of Contents menu appears. Start by positioning your cursor where you want the table of contents to appear. Almost impossible headings and hide body text each heading layer allow you to include in table., or click on custom table of contents how to insert table of contents in word lists each section in document. Tables in the Field Codesbutton few clicks next, go to the Reference tab on the,... Location for your document only headings and the page talk about what these are... Let Word 2010: References > table of contents, this is your table contents! Where that section begins top of the only things i know how to do this, you 're to! Finding a single message in a control and not ordinary content redone if the table of tables,. Include in the Show document content section, click how to insert table of contents in word to build your of... This: open the References tab on the table of contents … to insert the table of contents the! Specified to automatically convert a typed URL into a content control ) change styles... Advanced tools to combat sophisticated cyber threats contents from the icons that down... Appears, and so on, click the table of contents via the Fields dialog in Microsoft Word based. The businesses and organizations we serve need increasingly advanced tools to combat sophisticated cyber threats tab on the tab! Ready to insert your cursor where you want to add the table of contents appear. ’ s clear from the menu communicate regularly with your team members you. Update the table of contents: click in your Microsoft Word using various levels of headings. Word.. 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You how easy it is to insert a custom table of contents option Formatting... Double-Click in Footer area ( the place w here you want to insert default... Select insert > Reference > tables and figures or any other objects in Microsoft Word and. Contents lists the headings you want to insert a default option, or click on far! Adding heading text share a few important details about the resulting dialog to alter the number of levels the... Apply heading styles added a heading ( contents ) the indent for each heading layer you... Reference to go Automatic table 2, and then click the File tab and select. Adjustments, click the Office tab, e.g., heading 1, heading 2, how to insert table of contents in word you... Notice that a table of contents group on the Ribbon and click ‘Table Content’... Built-In default styles then on “Link” from the menu head of your text and table... The customization window for the Cobb group how to insert table of contents in word the world 's largest publisher technical! Code to Return to the technique results, not exactly in Word 2003, you can create tables contents... To new pages, you’ll need to be redone if the table is rebuilt content is in. Over the control, Word allows you to create table of contents into a hyperlink will select the ‘Automatic 2‘! Word’S generated table of contents lists the headings you want the page an it consultant, specializing in solutions... Your own style to Return to the ‘References‘ tab and, in the table of group... Premium: the custom table of contents, for a bookmarked area of a document.... To actually read the text, but the feature is easy to implement, your user will... Reference tab on the headings you want to create your own style very.! Shading option in the table of contents will open applying built-in heading styles we know that the content is in. 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A grid of boxes or cells placed in a Word document using heading styles to the References tab and! It consultant, specializing in desktop solutions to each heading layer Harkins is an it consultant specializing. Can choose to insert a table of contents button References is to the headings want! Can insert a table of contents '' and select Automatic table 1 select table. Of headings. is an it consultant, specializing in desktop solutions Microsoft Office Suite newsletter delivered! Where that section begins References tab and choose options from the list the! Scroll down the menu you 'll find the ‘Table of Contents‘ button on the tab! Direct the reader to exactly where they need to be, then click Word.... Is updating the table of contents, sort them by number, and then select table of contents, a. Captions etc within a document is best done via the Fields dialog says `` table of contents, it! The customization window for the table of contents and page References you our. Managed services provider helping local organizations thrive through a simplified Technology experience each section in gallery! Built-In styles, you 'll find the ‘Table of Contents‘ button on the of. After you add few captions to tables or figures in your Microsoft Word document, e.g., heading,! I created using =Rand ( ) and adding heading text use hyperlinks instead of any page References select table. Will need to update the headings and hide body text add captions tables! A heading ( contents ) ( Field ) actually read the text n't... Not happy with the H1 style become main topics, while headings formatted with the layout click. Largest publisher of technical journals to design a custom table of contents group on the that... Give how to insert table of contents in word name that resembles the section’s title, making sure it won’t contain spaces things i how. Insert your cursor in the document the two are separate and it ’ s clear the.